Please Forward This Email is a polite and professional way to ask someone to pass your message along. Whether you’re sharing important updates, job postings, or event invites, simply saying “Please Forward This Email” can help your message reach the right audience. You might also say, “please feel free to forward this email to anyone who might benefit” or “please forward this email to the appropriate person if you are not the right person.” These phrases make your message feel thoughtful and respectful.
In many cases, it’s helpful to add, “please forward as appropriate” or “if this email is not intended for you please forward it to someone who needs it.” It’s all about making sure the right eyes see your message. So next time you send something important, just remember to kindly say, “Please Forward This Email.” It’s a small request with a big impact.
Is It Professional to Say “Please Forward This Email”?
Using the phrase “Please forward this email” can be both professional and appropriate in certain contexts, especially when you’re trying to share important information with colleagues, clients, or a team. However, it is crucial to ensure that the message is clear, polite, and relevant to the recipient before requesting them to forward it. Being concise and respectful in your request helps maintain professionalism while making the task easier for others.
In professional communication, how you phrase a forwarding request plays a significant role in how it is received. Instead of simply saying, “Please forward this email,” consider adding a brief explanation or context to help the recipient understand why they should forward it. This approach adds clarity and makes the request feel more thoughtful, reflecting well on your professional image.
| Factor | Explanation | Professional Tone |
| Context | The reason behind forwarding the email should be clear and relevant. | Always ensure the content is important to the recipient’s role. |
| Tone | Use a polite, respectful tone and avoid being demanding. | A friendly and respectful tone increases professionalism. |
| Audience | Consider who you are asking to forward the email to, and why they are the right person. | Tailor the request based on the recipient’s relevance to the content. |
| Clarity | Be specific about who should receive the forwarded message and why. | Clearly state the action you want to be taken without ambiguity. |
15 Other Ways to Say “Please Forward This Email”.
- Kindly Pass This On
- Please Share This Email
- Forward This to Others
- Could You Pass This Along?
- Help Spread the Word
- Forward This to Your Team
- Please Disseminate This Message
- I’d Appreciate It If You Could Share This Email
- Could You Forward This to [Specific Person/Group]?
- Please Pass This On for Review
- Feel Free to Share This Email with Others
- Would You Mind Sending This Email On?
- It Would Be Helpful if You Could Pass This Along
- Please Share This Message Widely
- Could I Ask You to Forward This to Relevant Contacts?
- Kindly Share This With Your Network
- Please Distribute This Information
- Would You Be Able to Forward This?
- Help Us Spread the Word by Sharing
- Please Share This with Those Who Might Benefit
Read Also: 20 Other Ways to Say “Happy to Discuss Further” (With Scenarios)
1. Kindly Pass This On
Direct and simple, this phrase is ideal when you want to make a clear and straightforward request. It is suitable for informal or semi-formal communication.
- Scenario: You’re asking a colleague to share important details with a group.
- Example: “Kindly pass this on to the team so they’re updated.”
| Scenario | Use Case | Tone |
| Sharing information | Request for sharing a message | Polite and clear |
2. Please Share This Email
This polite request is best used when you want to encourage the recipient to share the information with others in a professional setting.
- Scenario: You want a colleague to forward a report to a larger group for review.
- Example: “Please share this email with your team for their feedback.”
| Scenario | Use Case | Tone |
| Forwarding reports | Email to be shared among teams | Respectful and formal |
3. Forward This to Others
This phrase is direct and to the point, suitable for formal or group-based communication.
- Scenario: You need an important announcement to reach multiple people.
- Example: “Please forward this to others who need to know.”
| Scenario | Use Case | Tone |
| Important announcements | Request for sharing essential info | Direct and neutral |
4. Could You Pass This Along?
This request is polite and soft, suitable for professional communication that’s slightly informal.
- Scenario: You’re asking a colleague to share an update with someone outside your department.
- Example: “Could you pass this along to the marketing team?”
| Scenario | Use Case | Tone |
| Sharing updates | Request to forward info informally | Polite and casual |
5. Help Spread the Word
This phrase adds a sense of urgency while remaining friendly and professional, ideal for campaigns or time-sensitive information.
- Scenario: You’re running a campaign and need to inform as many people as possible.
- Example: “Help spread the word about the upcoming event!”
| Scenario | Use Case | Tone |
| Event promotions | Request to share details widely | Friendly and urgent |
6. Forward This to Your Team
A clear and action-focused phrase, perfect for team leaders or managers.
- Scenario: You want the recipient to share key project information with their team members.
- Example: “Please forward this to your team for their review.”
| Scenario | Use Case | Tone |
| Team-based communication | Request for sharing project info | Direct and professional |
7. Please Disseminate This Message
A formal and professional request, ideal for important announcements.
- Scenario: You want a formal document or announcement shared within a company.
- Example: “Please disseminate this message to all department heads.”
| Scenario | Use Case | Tone |
| Company-wide communication | Request for broad distribution | Formal and authoritative |
8. I’d Appreciate It If You Could Share This Email
A courteous and respectful phrase, ideal when you want to maintain professionalism.
- Scenario: You’re asking a client or colleague to share an email with their contacts.
- Example: “I’d appreciate it if you could share this email with your department.”
| Scenario | Use Case | Tone |
| Professional networking | Request for sharing a business email | Polite and respectful |
9. Could You Forward This to [Specific Person/Group]?
A direct but specific request, perfect for when you want to target a particular group or individual.
- Scenario: You need an email forwarded to a specific department or person for further action.
- Example: “Could you forward this to the HR department for processing?”
| Scenario | Use Case | Tone |
| Targeted sharing | Request for forwarding to a specific group | Direct and focused |
10. Please Pass This On for Review
This phrase is typically used when you want someone to review or approve the content before it is shared further.
- Scenario: You’re requesting a colleague to review the content before forwarding it to others.
- Example: “Please pass this on for review before sharing it with the team.”
| Scenario | Use Case | Tone |
| Content review | Request for review before forwarding | Polite and formal |
11. Feel Free to Share This Email with Others
This phrase is casual yet professional, allowing the recipient to share the email as they see fit.
- Scenario: You want to give the recipient the option to share information with others.
- Example: “Feel free to share this email with anyone who might be interested.”
| Scenario | Use Case | Tone |
| Informal sharing | Allowing flexibility in sharing | Casual and friendly |
12. Would You Mind Sending This Email On?
This polite request adds a level of respect and asks for the recipient’s consent before forwarding the email.
- Scenario: You want to make a polite request to have the email forwarded.
- Example: “Would you mind sending this email on to the finance team?”
| Scenario | Use Case | Tone |
| Polite request | Asking for permission to forward | Courteous and respectful |
13. It Would Be Helpful if You Could Pass This Along
This phrase is ideal when you want to emphasize the value of sharing the information.
- Scenario: You’re asking someone to help share essential information with a larger group.
- Example: “It would be helpful if you could pass this along to the rest of the department.”
| Scenario | Use Case | Tone |
| Request for assistance | Asking for help in forwarding | Supportive and polite |
14. Please Share This Message Widely
A clear and direct phrase that encourages broad dissemination of information.
- Scenario: You want to ensure the message reaches as many people as possible.
- Example: “Please share this message widely to ensure everyone is informed.”
| Scenario | Use Case | Tone |
| Mass distribution | Request for broad sharing | Direct and formal |
15. Could I Ask You to Forward This to Relevant Contacts?
This polite and targeted request is used when you want the recipient to forward information to a specific group or person.
- Scenario: You want a colleague to forward the email to individuals who are relevant to the topic.
- Example: “Could I ask you to forward this to relevant contacts in the HR department?”
| Scenario | Use Case | Tone |
| Targeted forwarding | Request for specific forwarding | Polite and focused |
16. Kindly Share This With Your Network
This phrase is ideal for asking someone to share information with their professional network.
- Scenario: You want someone to share details with their professional circle or connections.
- Example: “Kindly share this with your network to help spread the word.”
| Scenario | Use Case | Tone |
| Networking communication | Request for sharing via network | Polite and respectful |
17. Please Distribute This Information
This formal request is often used in business or corporate settings when distributing important information.
- Scenario: You need to distribute a document or memo to a large group.
- Example: “Please distribute this information to all members of your team.”
| Scenario | Use Case | Tone |
| Business distribution | Formal request to share information | Professional and direct |
18. Would You Be Able to Forward This?
This is a polite and formal way of asking if someone can forward the information.
- Scenario: You’re politely requesting someone to forward the email.
- Example: “Would you be able to forward this to your supervisor for review?”
| Scenario | Use Case | Tone |
| Polite request | Asking if forwarding is possible | Courteous and formal |
19. Help Us Spread the Word by Sharing
This phrase adds a sense of teamwork and community to your request.
- Scenario: You want to enlist others to help spread important information or updates.
- Example: “Help us spread the word by sharing this with your friends and colleagues.”
| Scenario | Use Case | Tone |
| Community-based sharing | Request for spreading awareness | Friendly and collaborative |
20. Please Share This with Those Who Might Benefit
This phrase is often used to ask someone to forward the information to those who could find it useful.
- Scenario: You’re asking someone to share a resource with a group that may find it relevant.
- Example: “Please share this with those who might benefit from the new service we’re offering.”
| Scenario | Use Case | Tone |
| Targeted sharing | Request for sharing useful info | Thoughtful and professional |
FAQ’s
How can I ask someone to share my message professionally?
You can simply write Please Forward This Email at the end of your message to sound polite and clear without being too direct.
What should I include when I want my email shared?
Adding Please Forward This Email ensures the reader knows it’s okay and even encouraged to share the content with others.
Is it okay to request someone to pass on my email?
Yes, you can respectfully add Please Forward This Email to let them know it’s meant for wider circulation or the right person.
How do I guide someone to send my email to others?
Use a polite closing like Please Forward This Email to gently suggest that the content should reach more eyes or specific people.
What’s a polite way to make sure my email reaches the right person?
End your message with Please Forward This Email so they know to share it if they’re not the intended contact.
Conclusion
Using the phrase “Please Forward This Email” is a simple yet powerful way to spread important information. Whether you’re sharing news, updates, or opportunities, always remember to add a line like “please feel free to forward this email to anyone who might benefit.” It helps your message travel further and reach the right people. You can also use “please forward as appropriate” to keep your tone professional and polite.
If your message isn’t meant for the recipient, say, “if this email is not intended for you please forward it to the right person.” Or, more directly, “please forward this email to the appropriate person if you are not the right person.” In every case, a kind request to “Please Forward This Email” shows respect and encourages better communication. It’s a small line that makes a big difference.
